LAST SHIPMENT POLICY

As a precautionary measure on falsely releasing last shipments for  imports, the following measure will be implemented:

1) All freight cashiers need to check if the shipment about to be released is the last shipment of that particular customer (see separate email from Maureen and Raymond on how to check)

2) If the shipment involves freight/invoice of over US$ 5,000, release authorization forms 3 or 4 should be approved by the following group:

SALES - Contact Sales

ACCOUNTING - Contact Accounting

DOCUMENTATIONS - Contact OP

It was decided that getting people from 3 different groups/department will bring about good decision-making.  We put two people in each group just in case one person is not in, the other can approve.

SALES will approve on the point of view on sales.  How trusting the sales are on the customer, frequency of booking, history of the customer etc.

ACCOUNTING will check the pending balances, payments history , credit standing.

DOCUMENTATIONS will approve by checking incomplete files, declaration on the house b/l if direct cnee or otherwise.